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Expense Reimbursement

This is a standard process for reimbursing employee expenses for business-related purposes. With a solid expense reimbursement process in place your staff never have to worry the company will not pay them back the money they spent out of pocket.

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Watch a simple example about how your employees can use the simple expense reimbursement process to pay for supplies out of pocket and then get reimbursement with ease.

To keep the business running smoothly, your employees sometimes need to buy goods and services in order to be able to do their job. These may be travel expenses, or stationary or a printer cartridge.

Expense reimbursement is needed when your employees buy something for the company with their own money.

Having an expense reimbursement process in place improves morale and increases the likelihood that work won’t grind to a standstill when your staff don’t have something they need to do their job: they will just go and buy it, safe in the knowledge that they will be reimbursed.

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Expense Reimbursement Workflow Template

The steps in the expense reimbursement process are as follows:

  • Review the expense
  • Approve the expense
  • Issue check
  • Transfer the money

The template can be used as is or edited, added to and expanded upon. You can delete steps you don’t need or add steps specific to the operations of your company.

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You can further customize the generated workflow template by inviting team members and assigning tasks to them, setting deadlines for each workflow and task, and adding conditions and variables to direct the flow of execution and information through each workflow.

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